PURPOSE OF POSITION

The Manager II, Project Controls (Limited Term) will oversee certain functions associated with the department and will maintain and improve project management practices in an assigned area to ensure project objectives are met. Additionally, this position will lead cross functional efforts to mitigate risks associated with the execution of the Capital & Rehabilitation Program at the consultant and staff level.

This is a Limited Term position not to exceed five (5) years. This position is funded in whole or in part through federal, state, or other governmental grants which are limited by time or funding. Limited Term positions may be eliminated when the funding ends, time expires, or due to lack of business need for the position. Limited Term employees receive all benefits provided to full-time employees, including but not limited to retirement, medical, dental, vision, and life.

DISTINGUISHING CHARACTERISTICS

This is the senior level of the Manager (various) series. At this level, incumbents typically independently represent the organization; serve as a subject matter expert who possesses highly specialized knowledge, skills, abilities, and experience; are responsible for a specialty program area that has a major impact on the organization.

SUPERVISION EXERCISED AND RECEIVED

• Receives oversight from departmental management.
• First-line supervisory responsibility.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.

• Responsible for effectively and proactively managing, controlling, and reporting on the cost and schedule for concurrent projects throughout the organization.
• Establish and implement standard project management best practices to help reduce costs and improve timeliness of project delivery.
• Develop cost estimates or schedules from planning conceptual level to final design and construction.
• Manage the development, maintenance, and monthly update process for the Primavera P6 templates and schedules for Agency capital projects.
• Develop basis of estimate/schedule documentation which incorporates assumptions and scope of work for project specific estimates or schedules.
• Support development of estimating database which includes costs for labor, materials, and equipment used for construction.
• Analysis of cost breakdowns and price schedules submitted by contractors.
• Collaborate with project managers to ensure that all project risks are identified, and all outstanding issues are trended, current and communicated.
• Lead cross-functional efforts to prepare, maintain and improve quarterly project expenditure forecasts.
• Manage monthly project progress reporting activities including planning, development, and maintenance to ensure early, accurate, and consistent reporting of project information.
• Serve as liaison on contract specifications such as scope, cost and schedule information, and assist with contract evaluations.
• Assist in the development, planning and implementation of an Agency Project Management Information System.
• Assist in the development, administration, compliance of internal PMO Standard Operating Practices.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience

• Bachelor’s Degree in Engineering, Business Administration, Project Management or a related field.
• A minimum of seven (7) years of work experience performing similar duties in a construction or project management field.
• Experience with applicable systems, software, and tools used for estimating, scheduling or controls such as Primavera P6 and Microsoft scheduling tools.
• A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications.  Advanced relevant coursework may also substitute for a portion of required experience.
• Valid Class C Driver's License with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years.

Preferred Qualifications

• Master’s degree

Knowledge, Skills, and Abilities

Knowledge of:

• Budgeting and accounting principles.
• Data science
• Project management best practices, project delivery standards, processes, and templates

Skilled in:

• Microsoft Office Suite, especially Microsoft Excel
• Scheduling software, specifically Primavera P6 and Microsoft scheduling tools
• Data mining
• For some assignments, Oracle skills necessary
• Strong and effective, leadership, communication, team building and time management.

Ability to:

• Keep multiple contracts on schedule, within budget and in compliance with contract specification
• Establish and maintain relationships with vendors
• Work across cross-sectional teams
• Organize and efficiently manage time and materials
• Delegate responsibilities among members of a team
• Work independently and take initiative
• Think critically and creatively

PHYSICAL REQUIREMENTS

• Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations
• Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery
• Transport equipment or boxes up to 25lbs
• Exchange ideas by means of communication
• Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks
• Hear and perceive the nature of sounds when working on or near railroad tracks
• Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations

Working Conditions

Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.)

Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

About Metrolink

Metrolink is proud to serve as the LINK between six Southern California counties with safe, seamless and reliable transportation and connectivity. By reducing 9.2 million car trips annually, Metrolink has proven to be an effective solution, taking pressure off freeways and reducing gridlock.

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